This Evidence Integrity & Chain of Custody Framework describes the processes and safeguards implemented by LitiSync, Inc. (“LitiSync,” “we,” “our,” or “us”) to support the integrity, traceability, and controlled handling of intake-related records, documents, communications, and related materials processed through the LitiSync platform (the “Service”).

This framework is intended to assist participating law firms in maintaining organized records and system traceability. It does not replace formal evidentiary procedures required by courts or legal authorities.

1. Purpose

The purpose of this framework is to support the integrity, traceability, and reliability of intake-related information collected, processed, and organized through the Service so that participating law firms can maintain documentation regarding the origin, handling, and system history of case-related materials.

2. Scope

This framework applies to intake-related materials processed through the Service, including:

Intake audio recordings
Transcripts and structured intake summaries
Uploaded documents, files, and images
Structured intake responses and metadata
System-generated organizational materials
System logs reflecting access and processing activity

This framework applies to system-level handling of data within the Service environment.

3. Evidence Integrity Controls

To support the integrity of information processed through the Service, LitiSync maintains controls designed to:

Record the time and source of uploaded or generated materials
Maintain system logs reflecting relevant processing events
Preserve version histories where supported by platform functionality
Restrict unauthorized modification through access controls
Protect stored information through encryption and infrastructure safeguards

These controls are designed to reduce the risk of unauthorized alteration or deletion within the Service environment.

4. Chain of Custody Support

The Service is designed to maintain system-level records reflecting, where supported:

The origin of submitted materials
The date and time of submission or generation
Authorized user access activity
System actions affecting stored materials
Retention and deletion events

These records are intended to assist participating law firms in documenting internal handling of intake-related materials.

The Service does not independently certify evidentiary chain of custody under court rules.

5. Access Controls and Auditability

Access to case-related materials is governed by role-based permissions configured by participating law firms.

Access activity may be logged to support auditing and traceability of authorized system usage.

Participating law firms are responsible for managing user permissions and supervising internal access to case-related materials.

6. Data Preservation and Protection

Stored materials are maintained within secured infrastructure environments designed to reduce the risk of unauthorized access, alteration, or deletion.

Data preservation is subject to:

Configured retention settings
Contractual agreements
Legal obligations
The Records Retention & Deletion Policy

Deletion or export of materials may affect availability within the Service environment.

7. Exports and External Handling

Once materials are exported or downloaded from the Service, the participating law firm assumes responsibility for:

Maintaining evidentiary integrity outside the platform
Preserving metadata where necessary
Managing further chain-of-custody documentation
Complying with applicable court or regulatory requirements

LitiSync does not control handling of materials after export.

8. Law Firm Responsibilities

Participating law firms remain responsible for:

Determining whether information will be used as legal evidence
Implementing additional evidentiary handling procedures required for litigation
Ensuring compliance with applicable evidentiary rules and professional obligations
Assessing admissibility standards in relevant jurisdictions

Use of the Service does not guarantee admissibility of any material.

9. Continuous Review

LitiSync periodically reviews operational practices supporting data integrity and custody tracking to maintain alignment with evolving legal technology standards, customer needs, and applicable legal requirements.

10. Limitations

This framework describes system-level integrity and custody-supporting controls and does not constitute legal certification of evidentiary admissibility, compliance with any specific court rule, or formal forensic chain-of-custody protocol.

Evidentiary determinations remain subject to applicable law and court procedures.

11. Changes to This Framework

LitiSync may modify this Evidence Integrity & Chain of Custody Framework from time to time to reflect updates to the Service, operational practices, or legal requirements. Unless otherwise required by applicable law, updates become effective upon posting the revised version. Continued use of the Service after the effective date constitutes acceptance of the revised Framework.

12. Contact

Questions regarding this Evidence Integrity & Chain of Custody Framework may be directed to:

LitiSync, Inc.
Security & Compliance
Support@LitiSync.com
c/o Law Office of Andrea Paparella, PLLC
134 W. 29th Street, Suite 1001
New York, NY 10001-5304
United States